Get on site sooner. Stay on site.
No safety file, no site access. We put together everything the mine or client asks for, get you approved on their system, and take the paperwork off your hands so you can get on with the job.
Everything your client asks for before you start work.
Contractor safety files
- Built in the exact order the mine or client asks for
- Risk assessments for every task you will do on site (HIRA, IBRA and TBRA)
- Step-by-step procedures for your tasks (SOPs and STPs)
- Method statements, health and safety plans and fall protection plans
- Legal appointments, with proof that your people are competent
- Medicals, inductions and training records, filed the way the client wants them
- To the Mine Health and Safety Act on mines, and the OHS Act on other sites
- Construction safety files under the Construction Regulations
ComplyWorks and mine onboarding
- We register you on ComplyWorks and load your documents
- Onboarding at mines that use their own contractor systems
- Everything you need for site access: inductions, medicals and appointments
- Help with documents the client sends back
Safety officers
- Qualified safety officers on your contract
- Full-time placement or when you need them
Audits and ISO
- We check your file and your site before the client audits it
- ISO 45001, 14001 and 9001: we implement the system and do your internal audits
- We prepare you for certification, but do not do external certification audits
Incidents and traffic management
- Incident investigations and reports, the way your client expects them
- Traffic management plans for your work area
150+ contractor safety files compiled for our clients. We know what mines and clients look for, because we also write the mines' own safety documents.
Would your documents pass an inspection today?
Six honest yes-or-no questions about your safety file and onboarding. You get your score straight away, and nothing is sent anywhere.
Does your safety file follow the mine's or client's own index, section for section?
Is there a risk assessment for every task in your scope of work, done for this site?
Are your legal appointments signed, current and backed by proof of competence?
Does every worker going to site have a valid medical certificate and induction?
Is your COIDA Letter of Good Standing current?
Are you registered and approved on the client's contractor system, such as ComplyWorks?
If a document we wrote is sent back because of our mistake, we fix it at no charge.
Whether it comes back from the mine, your client or an inspector.
Trusted by mines, and by the contractors who work on them.
The terms, explained.
Safety work comes with its own language. Here is what the most common terms mean.
- Contractor safety file
- The documents a contractor must have before starting work on a client's site: appointments, risk assessments, procedures, medicals, training records and more.
- Safety file index
- The mine's or client's own list of what your safety file must contain, and in what order. Every client has its own.
- ComplyWorks
- A contractor management platform that several mines use to onboard and approve contractors before they get site access.
- Onboarding
- The steps a client follows to approve a contractor before site access, such as document checks, inductions and medicals.
- Scope of work
- A clear description of the work you will do on site. Your risk assessments and procedures are built around it.
- Letter of Good Standing
- Proof from the Compensation Fund that your COIDA registration and payments are up to date. Most clients ask for a current one.
- Method statement
- Describes how a specific job will be done safely, step by step, with the people, equipment and controls involved.
- TBRATask-based risk assessment
- Identifies and controls the risks of one specific task before the work starts.
Good questions, straight answers.
Do you only help contractors on mines?
No. We compile safety files for contractors on mines, plants, factories, construction sites and any other client site, to the Mine Health and Safety Act, the OHS Act or the Construction Regulations, whichever applies.
Can you help us with ComplyWorks?
Yes. We guide you through registration and uploads, and make sure the documents you load are the ones the mine is looking for. We also help with onboarding at mines that use their own contractor systems.
Our safety file was sent back. Can you fix it?
Yes. Send us the file and the client's comments. You get a free written list of what is wrong, and a quote to fix it.
How long does a safety file take?
It depends on the client's index, your scope of work and how much you already have. We agree a delivery date with you up front, before any work starts.
How do you charge?
You get a written, fixed quote per safety file or per project before any work starts, so you can price it into your tender. The first check is free.
Where do you work?
Our head office is in Welkom and we service contractors nationwide.
Need to get it approved?
Choosing a consultant is rarely one person's decision. Download our brochure or send this page to your manager or procurement team.
B-BBEE Level 4 (100% procurement recognition) · Co. Reg. 2012/048407/07 · VAT No. 4590266419
Find the gaps before the inspector does.
No cost and no obligation. Send us your COP, safety file or OHS documents, book a video call, or bring them to our office. You get a written list of what is missing. If you want us to fix it, we quote you first.
We reply the same working day.
Head office: 225 Koppie Alleen Road, Welkom, Free State · Open in Google Maps
Office hours: Monday to Thursday 07:30 to 16:00, Friday 07:30 to 12:00.
Servicing nationwide.